Maximize Process Automation in Freight Payment

Process automation is an ongoing priority for every large organization. The reasons are many, beginning with cost containment and better data management. While opportunities for improved automation span the enterprise, the focus is always greater on high-transaction areas. Transportation payables is one of these areas where automation should be an organizational priority.

Your freight invoice management process can be automated from receipt through payment – for all modes and move types. Imagine having one centralized and standardized process, along with one source of data, to manage all of your transportation expense activity.

The tasks that are automated include:

  • Integration of data from multiple sources 
  • Invoice receipt 
  • Auditing 
  • Carrier inquiry and payment 
  • GL coding 
  • Accruals 
  • Reporting

Matchpay Systems

Maximum automation in freight payment is achieved through a matchpay system. Matchpay refers to the process of validating freight movements by matching invoice files to shipment files. Because of the increased control, this allows more invoices to pass through the process without exception. through automation and results in fewer exceptions to review. A Cass matchpay system also provides such benefits tighter processing controls, better quality and increased volumes of data, and expanded options for cost allocation at various levels. Read more about matchpay systems.

Automation in Invoice Receipt

We proactively work with carriers to automate invoice receipt. This results in:

• Timeliness of invoice receipt
• More accurate and thorough audits
• Fewer freight bill exceptions which require manual review
• More efficient, detailed and accurate cost allocations
• Reduced client costs
• Greater amount of data available for reporting and analytics

When we partner with our clients to create a customized system, the end result is a reliable solution that accurately processes invoices according to your business rules and reports the information that you need – accurately and in detail. Without a system built to do the job you intend it to do, you will be dealing with increased exceptions and ’workarounds,’ as well as inferior data and reporting. 
 

Best Practices in Freight Payment White Paper