Parcel Management

Visibility Enables Best Practices

Cass processed invoices for 127 million parcel shipments in 2015.

When high-volume parcel shippers gain complete visibility into their parcel usage and expense details, they create the unprecedented ability to take control of their parcel expenses.

When you consolidate invoice processing for all your parcel expenses with Cass, we use EDI to receive the data from your parcel carriers. We aggregate and normalize this data, and deliver actionable business intelligence to you, enabling superior and proactive parcel management. For example, you can view aggregate or individual shipment information by origin, destination, account number, carrier, charge type, and more.

This unprecedented visibility will enable you to:

  • Identify wasteful spending (unnecessary service selection, for example)
  • Monitor compliance with shipping policies
  • Boost your negotiation power
  • Know your true cost per package
  • Research past issues or long-term trends
  • Understand the effects of a new contract or GRI
  • Match usage to contract requirements

Best Practices in Parcel Payment

Best-practice management in the parcel payment process hinges on the ability to extract and audit line-item data about your actual parcel shipments and costs. The more data that can be extracted, the greater your ability to analyze costs to uncover savings opportunities. Cass employs best practices in parcel invoice processing:

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Receipt of invoices via EDI. While EDI is the most efficient method, it also delivers more data than any other invoicing option. EDI can specify several possible types of residential charges, for example, while a flat file might only depict one.

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Charge-level auditing. Auditing at the charge-level means you have full line-item detail and you can audit the (1) transportation (2) fuel and (3) any accessorial charges for each shipment across multiple invoices.

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For shippers using more than one parcel provider, a cross-carrier reporting system that consolidates and normalizes the data (such as zone).

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Ability to match manifest to invoice for variance reporting. Variances generally represent decisions that were made based on false assumptions, and may represent opportunities for savings.

Leading parcel reporting programs can present expenses by service selection, accessorial, location, carrier, etc. By reviewing the data on a regular basis, you can catch problematic trends and wasteful spending early – such as a spike in a certain accessorial charge or increased cost per package out of a specific location. The sooner you can act, the sooner you stop the damage.

When high-volume parcel shippers can make adjustments based on detailed visibility to activity and charges, they achieve large, sustainable savings.

Parcel Audit Invoice Management White Paper